BITS 'N TIDBITS -- April 25, 2004

IT'S MUCH TOO LATE -- 
DO YOU KNOW WHERE YOUR FILES ARE?

There once was a machine on my desk --
When it was good -- it was very, very good.
But when it was bad -- it was horrid!

This is going to be a quickie. I've been busy now for several weeks reconstructing files in the wake of a computer crash - followed by additional complications which required sending my new machine back to the factory not once - but twice.

The process has required re-installation of programs and critical files on that machine three times! Fortunately I'm fanatical about my work. I keep 3-4 copies of every file, every snippet of data.

Nevertheless, it's been an experience. I'm reminded how very fortunate I am that I learned to back up my work frequently.

And so, when write this week's , I think the best gift I can give you is the reminder that it's absolutely CRITICAL to back up your working files frequently -- all those business records, family photos and other files that are virtually irreplaceable.

I can tell you, from first hand experience, nothing will drain your enthusiasm and creative flow faster than fixing technical glitches and tracking down lost and/or corrupted files. But, there is hope IF you maintain constant vigilance and prepare for the worst. That means back up those files frequently!

There's lots of methods for backing up files. You'll find what works best for you based on the kind of equipment you're working with. What method is best? The one that you follow consistently!

Here's what works for me:

1. I keep all working documents folders under one single folder on my hard disk to allow quick copy and minimum of lost or forgotten files.

2. I mirror all data files in that single folder on an external hard disk.

3. I also make copies of those most critical files on DVDs and CDs that I keep off site.

This won't eliminate the stress of unforseen crises when electrical outages and/or mechanical malfunctions strike. But it certainly does allow me to maintain continuity as I work through challenges that inevitably arise.

A word to the wise...

The Editor

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(C) Joan-Marie Moss March 2004
Joan-Marie Moss & Associates, Ltd.
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